Summary of Safeguarding and Welfare Policy


The KUGB has recognised the need to establish a policy to ensure the safety of children (defined by the law as a person under the age of 18) and vulnerable adults in its care and to provide guidelines to Instructors and others who may be involved with the protection of these individuals.

The KUGB has designated a National Safeguarding Officer who has the responsibility to ensure that this policy is implemented and operated effectively.

Guidelines for good teaching practice are outlined in the policy, see Chapter 3.1 for General Teaching Guidelines and Chapter 3.2 for Karate Specific Teaching Guidelines.

Special attention should be given to Chapter 3.1.2 regarding abuse of position of trust, as this is one of the most common areas to which karate Instructors are themselves susceptible to allegations false or otherwise. Chapters 3.1.3 through to 3.1.7 identify individuals who may be particularly vulnerable.

It is important to distinguish between poor teaching practice and abuse. Abuse generally falls into the following main categories – physical abuse, emotional abuse, neglect, sexual abuse, radicalisation and extremism, and peer on peer abuse. Each of these are outlined in detail between Chapters 4.1.1 and 4.1.6. Abuse may not be apparent from physical signs. There may be behavioural indicators, particularly changes in behaviour. For examples of signs of abuse, please read Chapter 4.2.

Karate Instructors need to pay attention to Chapter 4.3 dealing with photography and images, particularly in regards to situations where there may be a pandemic or flu outbreak, to make sure they comply with the regulations set by either the relevant governing bodies or the government.

The welfare and wellbeing of club members must be paid special attention to, especially in regard to bullying from fellow club members or the use of the internet and social media. Please read Chapters 4.4 and 4.5 for further information on these subjects.

One of the most important roles of a KUGB Instructor is that they understand the procedure they must follow if they suspect abuse. Chapter 5 and its subchapters outline what to do if you suspect abuse, what to do if a student discloses to you, the role of the National Safeguarding Officer, what to do if you have any other concerns, what to do if you have concerns about another Instructor, and how to deal with allegations against yourself.

Chapter 6 outlines the importance of confidentiality, especially under the current General Data Protection Regulation (GDPR). Chapter 7 and its subchapters focus on the importance of equal opportunities and anti-discrimination.

The policy document is followed by several appendices. Appendix 1 outlines the procedure you should follow in the event of an allegation or suspicion of abuse. Appendix 1a provides a flow chart to visualise this procedure.

Appendix 2 outlines the importance of Disclosure and Barring Service (DBS) checks, and the procedure by which to apply, with which all Instructors must comply.

Appendix 3 provides a disclosure form. Instructors should always carry copies of this form with them, as in the case of a disclosure they should aim to complete the form immediately after the disclosure is made to them so that they can facilitate accurate recording.

Appendix 4 provides the relevant contact details for the KUGB National Administrator, Chair, Vice-Chair and National Safeguarding Officer.


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